KD Construction is a specialty residential contractor with over 33 years of experience. Based primarily in South Florida but operating across several states on the East Coast, KD Construction works on residential high-rises, luxury rentals, and large apartment communities.
Sania Salas, Executive Vice President of Business Operations, has been with KD Construction for over a decade. Her role spans financial oversight, budget management, technology implementation, and operational efficiency—making her a key leader in streamlining internal systems across the business.
- Before: 2 weeks out of two or three people’s time in accounting to manage the monthly reimbursement process
- After:
✅ Saved weeks of accounting time every month
✅ No more check runs or receipt chasing
✅ Cleaner audits with all records digital and centralized
✅ Empowered AP team—more time for training, new systems, and cross-functional support
✅ Improved project budget tracking and job costing accuracy
The Challenges
A Time-Consuming Reimbursement Process Draining Accounting Resources
Before Coast, KD Construction relied heavily on employee reimbursements for project-related expenses. This outdated system created several operational headaches:
- No visibility into spending limits or employee purchases
- Tedious receipt tracking and manual reconciliation
- Difficulty managing project budgets across regions
- A fragmented, paper-based system that slowed down accounting workflows
Each month, accounting clerks were tasked with chasing receipts, checking the math on each purchase, and manually cutting and distributing checks. This left little time for anything else and put a constant burden on the department.
Audit Nightmares and Mileage Tracking Woes
The reimbursement process also created challenges during yearly audits. “We had to produce huge piles of paperwork for each person,” Sania said. “It was just a lot of chasing around.”
Tracking mileage for fuel reimbursements was also a struggle. Employees often failed to consistently log odometer readings, making compliance and verification difficult.
The Solution
Replacing Reimbursements with Coast Cards
KD Construction adopted Coast to eliminate reimbursements and streamline expense management across departments. Every employee now has a Coast card, and Sania’s team has full control and visibility over how those cards are used.
Better Controls, Cleaner Budgets
With Coast, KD Construction can now:
- Set employee and project-based spending limits
- Customize policies by region and department
- Instantly turn cards on or off as needed
- Require odometer readings for fuel purchases
- Use memos and receipt photos to streamline cost coding and journal entries
The memo and receipt capture features have also dramatically improved job costing accuracy. “In the past, we had issues with field teams not properly cost coding purchases,” Sania said. “Now, everything is clear and easy to audit.”
Freeing Up the Accounting Team to Do More
The impact on the accounting team has been transformative.
Results
Since implementing Coast, KD Construction has seen significant improvements across its operations:
✅ Saved weeks of accounting time every month
✅ No more check runs or receipt chasing
✅ Cleaner audits with all records digital and centralized
✅ Empowered AP team—more time for training, new systems, and cross-functional support
✅ Improved project budget tracking and job costing accuracy
With Coast, KD Construction has modernized its financial operations—removing friction, improving compliance, and giving its accounting team the freedom to focus on what matters most.
