Automate your vendor payments, from the same platform you manage your card expenses

AP automation software is a tool that handles the process of receiving, approving, and paying vendor bills. Instead of entering invoices by hand and chasing approvals over email, the software automatically captures invoice details, routes each bill to the right person, and pays vendors once approved. It replaces a manual, paper-heavy process with a digital one.

Accounts payable automation is the use of software to manage the complete bill-paying process, from the moment an invoice arrives to the moment it’s paid and recorded. It removes the repetitive manual steps, like keying in invoice data, following up on approvals, and updating your accounting system, so the whole process runs faster and with fewer errors.

The software uses AI to capture details like the vendor, amount, and due date from each incoming invoice. It then routes the bill through your approval process and notifies the right people automatically. Once a bill is approved, you pay it through the platform, and the payment is recorded in your connected accounting system without anyone entering the information by hand.

An accounts payable workflow is the series of steps a bill goes through from arrival to payment. A typical workflow includes receiving the invoice, entering its details, matching it against an order or receipt, routing it for approval, paying the vendor, and recording the transaction. 

AP workflow software automates these steps so each bill moves through the process without manual handoffs.

Automating accounts payable saves significant time by cutting out manual data entry and approval chasing. It reduces errors that come from typing invoices by hand, helps you avoid late fees by keeping payments on schedule, and gives you a clear view of what you owe and when. It also keeps your books accurate, since every bill and payment is recorded automatically.

Coast Bill Pay integrates with QuickBooks Online, so the bills and payments you process in Coast are recorded in your books automatically. Your vendor details and bills move between the two systems without manual updates, which keeps your records accurate and saves you from entering the same information twice.

Getting started is simple. Apply for Coast, connect your QuickBooks Online account, and you can begin capturing and paying bills from the same platform you use for fuel and fleet expenses. The setup takes little time, and you can get up and running in days, not weeks. 

The best choice depends on your needs, but fleet businesses benefit most from a platform that handles more than just bills. Coast is built specifically for businesses that operate fleets, such as construction, landscaping, and transportation companies. 

It combines AP automation with fuel cards and corporate card expense management, so you manage bills, fuel, and card spend in one place instead of stitching together separate tools.