Choosing the best fleet management software is something that many owners and managers overlook in order to concentrate on the day-to-day activities of their business.
However, the right digital tools can streamline those daily tasks and make it easier to optimize and maximize the future of their fleet as well.
In this article, we discuss some of the best fleet management software tools for 2025 to help fleet managers make the right choice for their business.
Table Of Contents
Why Fleet Management Software Is Important
Whether a fleet-based company is just getting started and has two vehicles or has been in business for years and runs 50+ vehicles, fleet management software is crucial for keeping costs, maintenance, and monitoring under control.
Incorporating fleet management tools into a workflow often comes with many benefits, including:
- Remote fleet management
- Increased vehicle lifespan
- Reduced costs
- Improved safety
- Better communication
- Optimized dispatch and routing
This is especially true for the transportation and field service industries that rely heavily on their vehicles to get the job done.
For example, fleet management software can help a limousine company reduce driver confusion and increase customer satisfaction by providing real-time communication and clear routing information when a customer calls for a car.
Similarly, fleet management software can help field service businesses — such as construction, HVAC, plumbing, and electrical — control fuel and mileage costs by allowing management to redirect technicians remotely so they don’t have to return to base for their next job.
With the right set of tools, fleet managers have the ability to control every aspect of their vehicle and driver activity in order to maximize costs, reduce wear and tear, and streamline workflow throughout their business.
Fleet/Fuel Cards
For many businesses, fleet fuel cards are often the bridge that connects telematics and fleet management software into a cohesive set of tools that gives managers the most control over their fleet and fuel activities.
More specifically, fleet and fuel cards can help provide insight into exactly how the telematics data is affecting real-world variables such as fuel consumption, fuel costs, route optimization, driver behavior, and more.
Coast
The Coast fleet and fuel card gives managers access to tools they can use to organize businesses and fleets of all sizes and types, including features such as open loop accessibility, automatic fuel data collection, customizable controls, and online dashboard.
Managers can also get more control over their fleet spending with help from flexible spend policies that allow them to set purchase rules based on location, time of day, vehicle, and a whole host of other variables.
And, with real-time transaction data and advanced security (including EMV chips and two-factor authentication), managers will know everything that’s going on with their fleet — regardless of where the vehicles travel.
Other features include:
- Dedicated customer service
- Unauthorized-purchase protection
- Per-gallon discounts
- Rewards and rebates
- Additional spend categories
With Coast, managers can also take advantage of integrations that make it possible for other common fleet management apps to use Coast data to track vehicles, streamline accounting, and improve fuel efficiency.
BP
The BP fuel card is a branded option that allows purchases at BP and Amoco service and fuel stations both locally and out of state.
Other features include:
- Set spending guidelines per card
- Individual card control
- Closed loop
- Advanced security (e.g., requiring driver ID and odometer readings)
- Fast card deactivation
- Monthly fee
- Option to carry a balance (interest rates apply)
WEX
With the WEX fuel card, fleet managers and drivers can access features such as:
- Customizable report options
- Spending controls
- Wide acceptance network
- Balance carryover (interest rates apply)
- Per-gallon rebates
- No annual fee
- No setup fee
- Automatic accounting
- Online and mobile platforms
Telematics
Vehicle telematics are applications and services (i.e., software and hardware) that provide near real-time data about vehicle activity, location, and condition.
Combined with fleet/fuel cards and fleet management software, they give managers a more complete picture of fleet activities and trends.
Telematics also allows the business to plan for future maintenance, usage, and replacement.
Lytx DriveCam
Source: lytx.com
The Lytx DriveCam can help fleet managers focus on driver behavior.
Managers can set the system to capture continuous recordings or those based on any number of activities and behaviors, including:
- Hard braking
- Swerving
- Collision
- Cell phone use
- Distracted driving
- Eating
The fleet management software also comes with real-time in-cab alerts, live streaming, driver ID solutions, risk detection without recording, and more.
Route4Me
Source: route4me.com
Features of the Route4Me fleet management software include:
- Route planning
- Customer experience management
- Dispatch
- Tracking
- Business analytics
- Driver safety and efficiency
- Integrations
- Orders and workflows
- Mobile access
Rhino
Source: rhinofleettracking.com
Rhino Fleet Tracking allows companies to monitor and manage vehicles from desktop or mobile devices running the iOS and Android operating systems.
With the electronic logbooks (ELD) feature, they also get access to:
- Driver availability
- Driver hours alerts
- Google Maps integration for vehicle location
- Travel pattern analysis
- Geofencing
- Speed alerts
- Stop alerts
- Idle alerts
- Driver behavior
- Hub and carrier management
Rhino Fleet Tracking also offers battery-powered equipment to help monitor trailers, heavy equipment, and other assets.
Motus
Source: motus.com
Motus is another app that can assist managers with such recurring activities as:
- Geolocation
- GPS
- Mileage tracking
- Mobile access and communication
- Route optimization
- Route history
- Driver management
- Billing and invoicing
The software also includes assistance with expense tracking, time and attendance, employee onboarding, and reporting and analytics.
RoadWarrior
Source: roadwarrior.app
With the RoadWarrior app, fleet owners and managers can keep track of their vehicles, drivers, and all mobile assets with a single digital solution.
The route optimization features can help with planning and navigating while the software also comes with real-time updates and turn-by-turn directions that can help keep drivers ahead of traffic and road blocks so they can avoid distractions and wasted time.
Samsara
Source: samsara.com
Samsara can help large companies looking to simplify their fleet management in 2025, but small businesses can also make use of its list of features as well, including:
- Real-time GPS tracking
- Route tracking
- Remote vehicle diagnostics
- Preventative maintenance schedules
- Maintenance alerts
- Dash cams
- Driver coaching
- Location management
- Electronic logging devices (ELD)
- Trailer tracking
- FMCSA compliance
- Automated alerts
- Remote visibility
- Utilization reports
- Workflow optimization
Azuga
Source: azuga.com
Azuga offers:
- AI and machine learning to optimize fleet management
- Service history tracking
- Location tracking
- Cost reporting
- Driver management
- Safe driving rewards
- Predictive analytics
- Digital pre-trip and post-trip inspection reports
- Simple user interface
Insurance companies can also use telematics data from Azuga to refine rates for businesses, make them more accurate, and possibly save managers money in the process.
Fleet Management Software
Fleet management software gives managers the tools necessary to monitor, direct, and optimize their vehicles from a single application.
With the help of telematics and fleet/fuel card data, fleet management software can provide a 360° picture of (and advanced control over) all vehicle activity whether those vehicles are across town or across the country.
Fleetio
Source: fleetio.com
Fleetio offers features such as:
- Mileage tracking
- Inventory management
- Real-time updates
- Driver management
- Mobile/remote access
- Maintenance management
- Route history
- VIN lookup
- Real-time monitoring
- Cost tracking
- Access controls/permissions
- Compliance management
- Automated scheduling
AUTOsist
Source: autosist.com
AUTOsist is a suite of cloud-based fleet management tools that include:
- Real-time GPS location tracking
- Safety cameras
- Geofencing
- Real-time odometer syncing
- Engine code alert notifications
- Accident fault prevention
- Driver behavior monitoring
- Digital vehicle inspections
- Driver app
- Stability
- Quick setup
Zubie
Source: zubie.com
Among this list of best fleet management software, Zubie provides detailed vehicle tracking information for transportation and field service managers.
With Zubie’s Fleet Connect program, fleet managers get:
- GPS tracking
- Vehicle health diagnostics
- Smart maintenance
- Driver performance data
- Integrations
- Dashcam capability
With these and other tools, Zubie can help provide a data-driven look at all the vehicles in the business fleet.
Onfleet
Source: onfleet.com
The Onfleet software is geared toward industries and companies that focus on deliveries rather than those that provide service and appointments for customers, but the app can be useful in both situations.
Features include:
- Ability to add unlimited drivers
- Machine learning-based estimated time of arrival (ETA)
- Detailed route tracking
- Customer access to real-time tracking
- Driver communication
- Customized vehicle management
- Modern dark user interface (UI)
- Comprehensive reporting features
- Easy to set up and use
- Less vehicle telematics data for unique fleets
Avrios
Source: avrios.com
Avrios comes with modules that can help managers:
- Manage fleet data
- Coordinate and automate processes and workflows
- Mitigate the effects of vehicle damage
- Maintain compliance
- Gain insight that can inform decision making
Avrios also helps businesses switch platforms so there’s no delay or loss of output during the transition.
Motive
Source: gomotive.com
The Motive fleet management software comes with features and tools for all types of vehicle tracking needs, including:
- GPS
- Inspection management
- Mileage tracking
- Mobile access
- Delivery tracking
- Billing and invoicing
- Preventative maintenance
- Route optimization
Motive also includes features that make it easy to identify underused and misused assets so that businesses can maximize vehicle and driver productivity.
Odoo
Source: odoo.com
Odoo provides an overview of all vehicles, drivers, repairs, costs, and other data.
With Odoo, fleet managers can also:
- Manage leasing contracts
- Supervise contracts for all vehicles
- Receive user-defined notifications when events occur
- Manage and track VIN numbers
- Automate scheduling (both vehicles and drivers)
- Analyze vehicle ROI
- Integrate with third-party apps
- And more
Whip Around
Source: whiparound.com
For help with Driver Vehicle Inspection Reports (DVIRs), try the Whip Around fleet management software.
Whip Around comes with:
- CSA/DOT compliance
- Digital record retention
- Roadside document access
- DOT audit reporting
- Monthly maintenance reporting
Whip Around also includes communication and safety-monitoring tools to help transportation and field service managers build a culture of accountability and compliance.
Fleet Fuel And Expense Management Software
Source: coastpay.com
While fleet management software provides a wealth of communication, routing, and maintenance features, it’s not the only source of information that can help fleet managers run their business better.
Fuel management and driver expenses are other data points that can dramatically affect the business’s bottom line.
Coast offers smart fleet cards that can help fleet managers control spending, track expenses, and get a rebate on every gallon of fuel. It can be used anywhere Visa is accepted, so drivers won’t have to venture off the optimized route to get fuel.
To learn more about how Coast can benefit fleet-based businesses, visit CoastPay.com today.
