Maintaining your fleet vehicles keeps your drivers safe and your fleet on the road to success. But maybe you’re having trouble sticking to recommended maintenance schedules and preventing small issues from becoming major issues. You need fleet maintenance software.
In many cases, such software can give you a high-level view of your company assets, automate preventative and emergency upkeep, and help you find ways to save money throughout your fleet operations.
In this article, we discuss how fleet maintenance software does all of those things, and introduce you to some of the best options for your business.
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Why Use Fleet Maintenance Software?
Fleet activities are a major cost center for your business, and vehicle maintenance makes up a large percentage of those expenses. So how you manage your maintenance program has a big impact on profitability.
Failing to use the right tools and technology to manage fleet maintenance can cost you thousands —or even tens of thousands — of dollars every year depending on the size of your fleet.
Fleet maintenance software can give you the edge you need to control spending while still keeping your vehicles in tip-top shape so they can continue to contribute to the overall success of your business.
In many cases, your business can benefit even more by integrating fleet maintenance software with other essential technology, including:
- Fleet management software
- Telematics
- Fuel cards (and their associated software)
- GPS tracking and navigation
- Electronic logging devices (ELDs)
Best Fleet Maintenance Software
1) Fleetio
Source: Fleetio.com
With Fleetio, you can track and manage every aspect of your fleet’s maintenance program, ensure that no issue falls through the cracks, and create your ideal fleet maintenance workflow.
Automated maintenance alerts allow you to send critical reminders and notifications to drivers, technicians, mechanics, and management so everyone knows what’s going on with fleet vehicles.
Fleetio also gives you the ability to import the original equipment manufacturer’s (OEM) preventative maintenance schedules and then generate automatic and customized service tasks, intervals, and trigger thresholds for all assets.
You can even communicate with stakeholders, track labor, order parts, and manage inventory from a single, easy-to-use platform that can help you:
- Measure the costs and efficiency of maintenance activities
- Gain insight into spending
- Understand the true impact of owning and operating your vehicles
2) Cetaris
Source: Cetaris.com
Cetaris is cloud-based fleet maintenance software designed to streamline vehicle operations for businesses of all sizes by centralizing data capture and analysis related to fleet assets.
Key features include:
- Maintenance Management: Schedule and track both preventive and reactive maintenance tasks to reduce downtime and unexpected breakdowns.
- Inventory Management: Cetaris can help you maintain optimal inventory of all essential parts by keeping track of usage and facilitating automatic reorder suggestions.
- Work Order System: Issue and track work orders for repairs to ensure that mechanics have the information they need to complete the job effectively and efficiently.
- Mobile Functionality: Access and update key fleet maintenance data from anywhere through the mobile app to maintain real-time transparency for everyone involved.
- Reporting and Analytics: Generate comprehensive reports that provide insights into fleet health, maintenance costs, and performance metrics.
3) AUTOsist
Source: AUTOsist.com
AUTOsist focuses on providing a simple and affordable fleet maintenance software solution to businesses of all sizes.
Core functionality includes work order management, preventive maintenance scheduling, and mobile app access.
AUTOsist also comes with:
- GPS tracking for real-time location of all fleet vehicles
- Geofencing that allows you to set virtual boundaries around locations and fleet vehicles
- Maintenance document storage (e.g., receipts, photos, work orders, etc.)
- Offline functionality that allows you to work without an internet connection
- Automatic data uploading when back online
- Real-time odometer syncing to streamline work order generation
You can even manage parts inventory, create custom inspection checklists, and manage driver information from an easy-to-use, web-based portal that allows you to stay on top of maintenance needs anywhere, anytime.
4) Fullbay
Source: Fullbay.com
Fullbay’s fleet maintenance software is designed to help fleet businesses manage the upkeep of their mobile assets for better performance and longer time in service.
The Fullbay software comes with service order management to streamline the process of creating and tracking work orders (for both routine maintenance and unexpected repairs) and preventative maintenance monitoring to help you keep tabs on all your vehicles.
You also get access to Fullbay’s inventory management module which can help you track parts inventory, generate purchase orders, and set pricing for fleet maintenance activities.
The software even allows you to generate reports that provide insight into your fleet’s maintenance costs, technician productivity, and other key performance indicators (KPIs).
All of this together can help you improve efficiency, reduce costs, and extend the lifespan of your company vehicles.
5) Teletrac Navman
Source: Teletracnavman.com
Teletrac Navman combines GPS tracking, workflow applications, maintenance planning, and driver safety features into one platform.
Key functionalities include:
- Preventative maintenance scheduling based on manufacturer recommendations (or custom intervals) and pre- and post-trip inspections to help you manage vehicle upkeep
- Automatic alerts to help you keep track of upcoming maintenance and help you avoid surprises and breakdowns
- Real-time engine diagnostics that provide insights into vehicle health and make it easier to identify potential issues before they become major problems
- Maintenance cost tracking that can give you a better understanding of the total cost of ownership (for both a single vehicle and the entire fleet)
With Teletrac Navman, you’ll be able to centralize fleet data, automate tasks, streamline maintenance processes, and improve overall fleet efficiency.
6) Tenna
Source: Tenna.com
The fleet maintenance software add-on available for the TennaCORE app allows managers to organize and facilitate the upkeep of company assets (including work vans, work trucks, semis, construction vehicles, and heavy equipment).
This maintenance functionality allows you to:
- Create and execute preventative maintenance schedules in order to avoid breakdowns and extend the lifespan of your vehicles
- Create, manage, and store work orders for repairs and maintenance
- Capture repair records and other documentation for future reference and vehicle resale
- Communicate directly with drivers, technicians, and field personnel to coordinate all maintenance activities
- Integrate the software with GPS tracking and telematics for real-time location and condition data for all vehicles
Tenna also comes with a mobile app for field personnel and shot staff so that everyone has easy access to maintenance information wherever and whenever they need it.
7) UpKeep
Source: UpKeep.com
UpKeep is fleet maintenance software designed to help businesses of all sizes and types manage their fleet vehicles with greater control and insight.
UpKeep offers:
- Maintenance Scheduling to help you coordinate things like oil changes, tire rotations, inspections, OEM-recommended preventative maintenance, emergency repairs, and more
- Inventory Management of all essential (and nonessential) parts and supplies so you can be sure that your mechanics have everything they need when they need it to keep your vehicles in good working order
- Reporting and Analytics that can help you accurately track fleet performance and identify areas of your operation where you can save money
- Integrations that allow UpKeep to work with other essential tools (i.e., fleet management technology, telematics, fuel card software) for a more accurate picture of fleet activities
- Mobile App Functionality that makes it easy for mechanics and technicians to access work orders, view vehicle history, and track inventory levels regardless of where the work takes them
8) eWorkOrders
Source: Eworkorder.com
eWorkOrders is a fleet maintenance software program designed to help businesses manage all aspects of the fleet upkeep operation. In essence, eWorkOrders acts as a central hub for all fleet maintenance needs.
To that end, it offers functionalities such as:
- Asset Management: Maintain a detailed record of all vehicles in the fleet, including essentials like VIN number, service history, and OEM manuals
- Inventory Management: Track spare parts and supply inventory to ensure technicians have the necessary supplies on hand when they need them
- Work Order Management: Create, assign, and track work orders for all manner of maintenance requests, jobs, and tasks
- Scheduling: Schedule preventative maintenance and inspections more efficiently and generate timetables based on recommended maintenance intervals to keep company vehicles in the best shape possible
- Reporting and Analytics: Generate reports to gain insights into fleet activity, identify trends, and make data-driven decisions that can benefit your business
Enhance Fleet Maintenance Software With Coast
When it comes to keeping your vehicles in good repair, fleet maintenance software plays a vital role.
And, while these apps provide a well-rounded picture of your company assets, you can enhance the data and tools you have to work with by supplying your drivers with a fleet and fuel card that will benefit them in the field.
The Coast fuel card provides open-loop functionality, real-time expense tracking, and a powerful online management platform that puts your entire fleet in the palm of your hand and provides full visibility of every dollar spent.
To learn more about how Coast can streamline your fuel management and improve your fleet activities as a whole, visit CoastPay.com today.
